Privacy policy

Personal Information Protection Policy

KOHJIN Life Sciences Co.,Ltd.

To comply with laws, regulations, and other norms relating to the protection of the personal information of customers, business partners, and other parties that is used in business operations, we have established independent rules and systems and will endeavor to protect personal information based on the policy set out below.

  1. Acquisition of Personal Information
    We will acquire personal information by fair and lawful means and will never acquire it by unfair means. At the time of acquiring personal information, we will identify the purposes of use.
  2. Use of Personal Information
    We will use the personal information acquired within the scope of the purposes of collection and to the extent necessary for business operations. We will never use any personal information for any purpose other than those identified at the time of collection.
  3. Offering and Other Use of Personal Information to Third Parties
    We will not contract with any third party to handle personal information acquired or jointly use or offer personal information acquired with any third party without obtaining the consent of the individual to whom the information pertains; provided, however, that this does not apply where it is necessary to make disclosure in response to a request from government authorities or otherwise to fulfill the obligations stipulated by law or regulation. Even if we obtain prior consent on the offering of personal information to third parties for the commissioning of operations or for joint use from the individual to whom the information pertains, we will take appropriate measures to ensure the proper handling of the personal information offered and the maintenance of confidentiality.
  4. Management of Personal Information and System
    We will appoint a personal information administrator to keep personal information correct and to manage it in a secure manner, and will establish relevant regulations and detailed rules. We will also make these regulations and rules known to our employees.
  5. Inquiries about Personal Information
    We acknowledge that individuals to whom personal information pertains have the right to disclosure, correction, discontinuation of use, deletion, and other procedures pertaining to their personal information. We will respond swiftly to requests for these procedures through our Contact Center.

Handling of Personal Information

We will handle the personal information we have acquired in the following manner in accordance with the Kohjin Life Sciences Personal Information Protection Policy.
Please also read the notes provided in the inquiry form.

Purpose of Use

We will use the personal information in our possession for the purposes shown below. In case of using personal information for any other purpose, we will publicly announce, give notice, or clearly indicate it in accordance with laws and regulations.

  1. Information provided through the Inquiries form:
    To reply to your inquiry or opinion and to give you information associated with your inquiry.
  2. Information provided through inquiries for recruitment or the Job Opportunities Application form:
    To contact you in association with our recruitment activities. Upon termination of the recruitment activities, we will dispose of or delete the information at our own responsibility except where we use it as statistical data.
  3. Information contained in real estate registration records, etc. that is obtained in connection with the land on which our facilities or equipment is established or the surrounding land, or with the buildings on such land:
    • To maintain and manage our facilities and equipment; and
    • To understand the rights related to the above land or buildings, and to give notice to or otherwise contact, or respond to inquiries from, the holders of such rights.

We may handle any personal information in our possession as statistical data unaccompanied by personal names.

Management

We will establish appropriate management methods and appoint administrators, and consistently endeavor to protect personal information.

Disclosure to Third Parties

We will not disclose your personal information to any third party without obtaining your consent, except where we outsource certain operations to a third party in order to fulfill the purposes of holding it. This provision does not apply to our use of information as statistical data that do not contain personal identifiers.

Disclosure in Accordance with Law

If we are required by law, we may disclose personal information to the extent necessary.

Change in Laws and Regulations

This Policy is subject to revision in response to amendments to or introduction of laws or regulations concerning personal information protection or to changes in social circumstances. The policy after revision will apply to the personal information already in our possession.

Personal Data Security Management Measures

We have implemented the following security management measures for the personal data in our possession.

  1. Establishment of Basic Policy
    We have established the Personal Information Protection Regulations that set forth the basic matters to be complied with concerning the handling of personal information.
  2. Institutional Security Management Measures
    We have appointed the Personal Information Manager overall responsible for the protection of personal information, understand our handling status of personal data, and established a system to report and communicate any accident related to the Act on the Protection of Personal Information that we are aware of.
  3. Human Security Management Measures
    We provide training to employees who handle personal data.
  4. Physical Security Management Measures
    We have limited the equipment used for handling personal data and implemented measures to prevent unauthorized access to personal data.
  5. Technological Security Management Measures
    We have implemented access control to limit the persons who engage in operations handling personal data and the scope of the personal information database, etc. to be handled by them.
  6. Understanding External Environment
    We have implemented security management measures based on our understanding of the systems concerning the personal information protection in each country where we store our personal data.

Disclosure

In response to your request, we will disclose, correct, add to, delete, notify the purpose of use of, or discontinue using, your personal information in our possession (hereinafter such disclosure, etc. will be collectively referred to as “Disclosure”); provided, however, that for deletion, statistical data that do not contain your personal name will be excluded. Regarding Disclose, for its method and that of identification or other procedures, please contact our contact center shown at the end of this page.
Please note that we cannot meet your request for Disclosure in the following cases.
In such case, we will give notice to that effect clearly indicating the reason.

  1. (i) Cases where we are unable to identify you or your agent (such as when your current address is different from the address stated on your residence certificate).
  2. (ii) Cases where the Disclosure may harm your or a third party’s life, body, property, or other rights or interests.
  3. (iii) Cases where the Disclosure may cause significant hindrance to the proper conduct of our business.
  4. (iv) Cases where the Disclosure constitutes a violation of other laws or regulations.
  5. (v) Cases where the relevant personal information does not fall under the category of “the personal data a business holds” (i.e. personal information whose Disclosure is not legally required):
    Personal information in a state that does not allow easy retrieval as in a database.
  6. (vi) Cases where the relevant personal information has already been disposed of or deleted.
  7. (vii) Cases where your Disclosure Request form contains a defective entry.
  8. (viii) Cases where the personal information subject to your Disclosure Request cannot be specified.

Our Contact Center That Handles Personal Information Is as Follows

As any modification to or disclosure of your personal information requires us to identify you, please contact the Contact Center.

Integrated Contact Center, KOHJIN Life Sciences Co., Ltd.
Phone: 03-3539-1691
Fax: 03-3539-2896